Experience in choosing effective, long-lasting office chairs for businesses

Selecting an office chair is not merely a matter of interior design — it’s a strategic investment in employee health and productivity. A poor-quality chair can cost a business far more than its initial price. In the following article, Okamura shares valuable insights on selecting practical and durable office chairs that help your company optimize long-term costs.

1. Hidden consequences when businesses choose the wrong office chairs

Many companies, when investing in office furniture, often focus too heavily on short-term costs and overlook long-term usability value. Opting for cheap chairs that lack ergonomic design may save the initial budget but carries numerous potential consequences that directly affect business performance, employee health, and brand image, such as:

• Reduced work efficiency: Non-ergonomic chairs can lead to back pain, neck strain, or poor sitting posture. When employees feel physically uncomfortable, their concentration and productivity decline significantly, while the frequency of health-related absences increases.

• Hidden costs and frequent maintenance: Chairs made with low-quality components often degrade quickly in key areas such as pistons, wheels, armrests, or backrests. Businesses then have to spend additional money on repairs and replacements, resulting in a total cost of ownership (TCO) that is significantly higher than if they had invested in quality products from the outset.

• Decreased employee morale: An uncomfortable workspace—especially poorly designed seating—can make employees feel undervalued, leading to lower motivation, reduced teamwork, and less long-term engagement with the company.

• Negative impact on brand image: The office environment reflects a company’s professionalism and vision. Using substandard furniture can create a poor impression on partners, clients, and even potential candidates.

• Reduced long-term investment efficiency: A low-quality office chair may only last 1–3 years, whereas a premium ergonomic chair can last 3–5 times longer. In the long run, businesses not only face additional replacement costs but also incur time and resource losses in logistics and asset management.

In reality, selecting the wrong office chair can lead to a series of consequences that impact productivity, employee morale, and operational costs.

2. 4 “Golden” criteria for choosing effective office chairs for businesses

To ensure that office chairs are both durable and optimally comfortable, companies should base their selection on four core criteria. Applying these practical tips for purchasing office chairs will help you make an informed and effective investment decision.

2.1. Ergonomic design orientation

Ergonomic chairs are designed to support proper sitting posture, helping to reduce pressure on the back, neck, and shoulders — areas that are most prone to pain when employees sit for extended periods.

Medical research also indicates that prolonged poor posture is a leading cause of herniated discs and chronic back pain.

Ergonomic chairs are designed according to the natural structure of the human body, helping maintain proper sitting posture, reduce pressure on the back, neck, and shoulders, and protect the user’s long-term health.

2.2. Minimalist structure and durable materials

The durability of an office chair largely depends on the quality of its construction materials. Businesses should prioritize chairs with steel or die-cast aluminum frames—especially for the base and gas lift cylinder, which bear the user’s full weight.

At the same time, premium mesh and leather materials are ideal choices for offices in Vietnam’s tropical climate, as they ensure breathability, resistance to mold, and long-lasting shape retention.

In particular, if your company plans to design office interiors following a “green” or eco-friendly concept, you may consider chairs made from sustainable materials such as:

• CircuLeather: Made from over 90% bio-based materials derived from plants. Its production process is optimized to save water and energy, and after use, it can naturally decompose into organic fertilizer.

• Recycled mesh: Crafted from recycled plastic bottles spun into a strong, durable fabric, providing a perfect solution for offices pursuing a green and sustainable style.

Modern office chairs are designed with eco-friendly materials, helping reduce environmental impact and promoting a green, sustainable workspace.

2.3. Multiple flexible adjustment features

Each employee has a different body shape and working habits. Therefore, an office chair should include various adjustable features to ensure comfort and proper posture in any situation.

In addition to basic functions such as height and tilt adjustment, businesses should prioritize chairs that offer the following features:

• Seat depth adjustment: Allows users to modify the distance between the backrest and knees, helping prevent numbness and discomfort during long sitting periods.

• Tilt tension adjustment: Enables users to recline comfortably according to their body weight and posture, providing relaxation during breaks.

• Adjustable armrests (from 2D to 4D): Easily customizable in height, angle, and horizontal position to better support the shoulders and arms.

Modern office chairs are equipped with multiple flexible adjustment features, ensuring comfort and optimal support throughout the workday.

2.4. Diverse designs and colors

Office chairs are also a reflection of a company’s brand identity. Choose models with modern designs (such as swivel or cantilever bases) and color schemes that harmonize with your corporate branding or interior design style. Consistency and sophistication in chair selection not only enhance the office’s aesthetics but also inspire creativity and positive energy among employees.

Modern office chairs come in a variety of designs and colors, allowing businesses to easily select models that complement their interior style and brand identity.

3. Recommended office chairs for modern businesses

As offices shift toward more flexible and comfortable working models, selecting the right chair has become a top priority for many companies. The following premium ergonomic chair models are ideal suggestions for businesses to create a modern, comfortable, and high-performance workspace.

1 - Contessa II Office Chair

A result of collaboration between Okamura and Italdesign (Italy), the Contessa II chair features an elegant, flowing design that promotes correct sitting posture. It is equipped with a multi-functional adjustment system that ensures maximum comfort for users during work. This chair is a perfect symbol of luxury and authority — making it an ideal choice for executive and managerial offices.

Key Product Information

• Main features: 4D armrest adjustment, seat height adjustment, seat depth adjustment, reclining and tilt tension adjustment, and Smart Operation (seat adjustments controlled from the armrest).

• Chair types: 5-star swivel chair, 4-star swivel chair, cantilever chair, etc.

• Mesh color options: White, black, light gray, neutral gray, beige, dark brown, green, yellow, orange, red, and more.

• Leather color options: White, black, beige, dark brown.

• Learn more details HERE!

Three outstanding Contessa II chair designs in modern office spaces:

Model 1 – Contessa II chair in a meeting room setting

The Contessa II chair features a luxurious and sophisticated design, serving as the perfect highlight that elevates any workspace with elegance and modernity.

Model 2 – Contessa II Chair in a Shared Workspace

The Contessa II design not only enhances a professional image but also reflects the company’s refined aesthetic taste and premium standards.

Model 3 – Contessa II Chair in a Private Office

With its smooth lines and balanced structure, the Contessa II offers a harmonious blend of aesthetics and functionality.

2 - Finora Office Chair

Finora is a premium chair designed by Okamura under the philosophy of “minimalist yet high-performance.” Developed by the Industrial Design Division of Italdesign, Finora stands out with its sleek lines, balanced proportions, and sharp, dynamic appearance inspired by the aesthetics of the supercar industry.

The product allows flexible customization of both the frame and upholstery colors, making it suitable for various workspaces — from creative studios to luxurious executive offices.

Key Product Information

• Main features: 4D armrest adjustment, seat height adjustment, seat depth adjustment, reclining adjustment, and tilt tension control.

• Chair types: High-back chair with headrest, high-back chair, and mid-back chair.

• Mesh color options: Yellow, green, orange, purple, red, blue, and more.

• Fabric color options: Yellow, green, orange, purple, red, blue, and more.

Learn more details HERE!

Three outstanding Finora Chair Designs in modern office spaces:

Model 1 – Finora Chair in a Meeting Room

The Finora chair captivates users with its minimalist yet striking design, bringing a modern and professional aesthetic to meeting spaces.

Model 2 – Finora Chair in a Shared Workspace

With its sleek lines and balanced proportions, Finora embodies sophistication in every detail, contributing to a highly efficient and inspiring work environment.

Model 3 – Finora Chair in a Private Office

Finora’s design is the perfect fusion of minimalist artistry and superior functionality, reflecting the spirit of innovation and creativity in modern enterprises.

3 - Sphere Office Chair

The Sphere office chair is developed using advanced ergonomic technology, allowing it to automatically adapt to the user’s body for optimal comfort and support throughout the workday.

Its design stands out with a 3D frame that hugs the natural curvature of the spine, paired with Re:net premium mesh made from recycled nylon fibers — an eco-friendly material. The blend of flexibility, minimalist aesthetics, and natural sitting comfort makes Sphere the ideal choice for modern offices that value both sustainability and user well-being.

Key Product Information

• Main features: 4D adjustable armrests, ankle-tilt reclining, seat height adjustment, seat depth adjustment, and back tension control.

• Chair types: High-back chair with headrest, high-back chair.

• Chair color options: Yellow, red, dark green, blue, beige, etc.

• Base color options: White, black, gray.

• Learn more details HERE!

Three Sphere Chair Designs – Highlights in Modern Office Spaces:

Model 1 – Sphere Chair in a Meeting Room

The Sphere chair stands out with its soft contours and body-hugging form, providing natural comfort throughout meetings.

Model 2 – Sphere Chair in a Shared Workspace

Sphere represents the perfect harmony between advanced ergonomic technology and minimalist aesthetics, adding a touch of elegance to shared work areas.

Model 3 – Sphere Chair in a Private Working Corner

With its modern design and eco-friendly materials, Sphere symbolizes the green and sustainable work trends of today’s offices.

4 - Sylphy Office Chair

The Sylphy office chair offers the perfect balance between ergonomics and minimalist design. Its standout feature is the flexible backrest, which easily adjusts to accommodate different body types, helping users maintain a natural sitting posture. With a sleek, modern silhouette and excellent spinal support, Sylphy is an ideal choice for professional, dynamic work environments.

Key Product Information

• Main features: 3D adjustable armrests, synchronized tilt mechanism, forward tilt function, tilt tension adjustment, seat height & depth adjustment.

• Chair types: High-back chair with headrest, high-back chair, mid-back chair.

• Mesh color options: Black, medium gray, light gray, beige, medium blue, dark blue, green, orange, red, purple.

• Learn more details HERE!

Three Sylphy Chair Designs – Highlights in Modern Office Spaces:

Model 1 – Sylphy Chair in a Meeting Room

The Sylphy chair features flexible ergonomic functions that contour to the body and can be easily adjusted to suit a wide range of users.

Model 2 – Sylphy Chair in a Shared Workspace

With its streamlined form and modern lines, Sylphy adds a professional and cohesive look to shared work areas.

Model 3 – Sylphy Chair in a Private Working Corner

The Sylphy model is the ideal choice for leaders who value comfort, performance, and aesthetics in their work environment

5 - Abilis Office Chair

The Abilis office chair stands out with its modern design inspired by the hexagonal shape — a symbol of strength, balance, and sustainability in nature. Featuring a soft yet supportive frame, the chair provides natural comfort for extended sitting. With flexible adjustability and a compact, elegant form, Abilis is an excellent choice for dynamic workspaces that appreciate minimalist aesthetics.

Key Product Information

• Main features: 3D adjustable armrests, seat height adjustment, seat depth adjustment, reclining lock and tension control, 1D/2D headrest adjustment.

• Chair types: High-back chair with headrest, high-back chair.

• Mesh color options: Light gray, black, red, orange, lime green, blue.

• Fabric color options: Light gray, black, red, orange, lime green, blue.

• Learn more details HERE!

Three Abilis Chair Designs – Highlights in Modern Office Spaces:

Model 1 – Abilis Chair in a Meeting Room

The Abilis chair draws attention with its modern design inspired by the hexagonal motif, symbolizing balance and durability.

Model 2 – Abilis Chair in a Shared Workspace

With its compact design and flexible support system, Abilis provides comfort and optimal posture support throughout long working hours.

Model 3 – Abilis Chair in a Private Office

The Abilis chair is the perfect choice for dynamic private offices, embodying elegance and functionality in every detail.

4. Trusted places to buy office chairs in Hanoi and Ho Chi Minh City

Finding a reliable supplier of high-quality, genuine office chairs is the final and most crucial step to ensure your business receives true long-term value from its investment. When choosing a supplier, look for the following key criteria to ensure you purchase durable, authentic products:

• Authorized distributor with proper documentation verifying product origin.

• Large showroom where your company representatives can directly experience and test various chair models.

• Comprehensive warranty policy — at least 10 years for the frame, gas lift, and reclining mechanism.

• Proven track record of furnishing office projects for other major corporations.

If you’re looking for premium ergonomic chairs that meet Japanese quality standards, consider the Okamura brand. With over 80 years of history, Okamura is renowned for its exceptional durability and advanced ergonomic design. You can find detailed information about Okamura’s showrooms and authorized dealers in Hanoi and Ho Chi Minh City HERE.

Choosing a trusted place to buy office chairs is a crucial factor that helps businesses ensure quality, optimize costs, and receive true value for their investment.

Selecting the right office chair is not only an investment in interior design but also a strategic investment in the health and productivity of your team. Making the right decision from the beginning will help your business save on maintenance costs, enhance work efficiency, and maintain a professional image in the long run.

Okamura hopes that the insights shared above will help your business make smarter, easier decisions when choosing office chairs that best suit your workspace and operational needs.