Meeting chairs: Key features, types, and buying tips for businesses

Meeting chairs are an essential element that contributes to a professional, modern, and efficient working environment. A scientifically designed, comfortable chair not only helps participants stay at ease throughout the meeting but also reflects the company’s professionalism in the eyes of partners.

Let’s explore with Okamura the key features, popular chair types, and essential tips for choosing the right conference chairs for your office.

1. Key features of conference chairs

Conference chairs are specifically designed for spaces dedicated to discussion, collaboration, and decision-making. Therefore, they must meet requirements for functionality, aesthetics, and durability. Some highlight features:

• Ergonomic design: High-end conference chairs are often designed to optimally support the back and spine—especially necessary for long meetings. This design helps maintain proper posture, reduces pressure and fatigue, and helps participants stay more focused on the meeting content.

• Variety materials: Conference chairs can be made from many types of materials, including leather (for a luxurious look), mesh (for increased breathability), and premium fabric upholstery (for added comfort). Choosing the material depends on the office style and the company’s budget.

• High aesthetics: Conference chairs play a significant role in creating a strong first impression. Typically, it’s modern, refined designs with clean lines and elegant colors that easily blend with meeting tables and the overall room architecture.

• High durability: Because conference chairs are used frequently and by many different users, they require robust frames made from steel or die-cast aluminum. This ensures long-lasting durability, reduces maintenance costs, and helps maintain a professional appearance.

Legender conference chairs are specifically designed with an emphasis on ergonomic comfort, aesthetics and durability to suit any conference space.

2. Popular types of conference chairs today

Based on the chair base’s design, conference chairs are commonly divided into two main types:

2.1. Conference Chair use for Private Meeting Rooms

Closed meeting rooms are often set up chairs with a luxurious appearance and premium materials. These chairs feature castor wheels for flexible movement, allowing participants to interact and exchange more easily. The backrest is usually ergonomically designed with adjustable height or recline angle, offering maximum comfort for long meetings.

Plimode meeting chairs offer great versatility and are often used in modern private meeting rooms.

2.2. Meeting chairs use for open, flexible spaces

In flexible meeting areas with open layouts, the lightweight chairs are the best choice because they are easy to move and rearrange, depending on the meeting’s purpose. Stackable or foldable chairs, whether padded or mesh, are particularly popular due to their space-saving capability and suitability for creating various room configurations.

ENA has a compact design, suitable for meeting rooms with open space models, prioritizing creativity and flexibility

Quick Tip: Should You Choose a Swivel-Base or Fixed-Base meeting chair?

When buying chairs for meeting rooms, companies should consider choosing chairs with casters because of their notable advantages:

• High flexibility: Easy to move around and turn to interact with others or face a presentation screen.

• Adjustability: Most swivel chairs can be height-adjusted, accommodating users of varying heights.

• Maximum comfort: Swivel chairs typically feature ergonomic backrests and cushioning, providing enhanced support for extended periods of time during meetings.

3. Criteria for choosing the right meeting chairs for businesses

When selecting meeting chairs, companies must carefully balance functionality, aesthetics, and budget. Important criteria include:

• Meeting room design: The design of the meeting room directly influences the style and type of chairs a business should choose. For enclosed meeting rooms, chairs should prioritize aesthetics, using premium materials and colors that complement the interior. In contrast, open or multifunctional meeting rooms require flexible chairs that are easy to move, rearrange, or stack to serve different purposes.

• Comfort and support: meeting chairs must ensure comfort throughout the entire meeting. Therefore, businesses should choose ergonomic designs that effectively support the back, shoulders, and neck. This not only helps employees stay focused but also shows the company’s attention to user experience.

• Fit with the space: When selecting chairs for meeting rooms, ensure the size and form match the room’s dimensions. For smaller rooms, compact, fixed-leg chairs are ideal for saving space and maintaining a neat appearance. Larger or premium meeting rooms can use swivel chairs or cantilever leather chairs, providing comfort while adding a professional touch.

• Durable and luxurious materials: Material directly affects the product’s durability and aesthetics. Chairs made from high-quality mesh are not only durable and breathable but also easy to clean, making them ideal for corporate environments with multiple users.

• Consistent color scheme: meeting chairs should harmonize with the room’s overall color palette—from wall colors and meeting tables to lighting. This consistency enhances professionalism and creates a balanced, pleasant meeting atmosphere.

4. Discover Okamura – A premium Japanese brand for meeting chairs

Okamura is Japan’s leading office furniture brand, renowned for its ergonomic seating solutions and high-end conference furniture. With over 80 years of experience, Okamura consistently pioneers modern technology while prioritizing natural user comfort. Their products not only meet strict quality standards but also represent refinement and sustainability.

Below are some of Okamura’s premium meeting chair models widely favored by modern businesses:

• Shibusa: The Shibusa line embodies Japanese aesthetics—elegant, refined, and understated. Its comfort and perfect fit are supported by Okamura’s exclusive reclining mechanism, allowing an 11-degree recline while maintaining stable vision. The chair also features an intelligent height-adjustment system operated through a discreet button beneath the seat, offering seamless and convenient use.

• Plimode: Designed with maximum comfort in mind, Plimode features a multi-density cushion that enhances blood circulation. A standout feature is its automatic tension adjustment that adapts to the user’s body weight when reclining—providing smooth, flexible relaxation throughout meetings.

• Cynara: Cynara is the result of three years of collaboration between designer Andreas Krob and engineer Joachim Brüske. The chair impresses with its minimalist design, unique casters, and ultra-light weight of just 7 kg. Its intelligent and convenient adjustment system, along with 100% recyclability, makes Cynara a symbol of modern, eco-friendly conference seating.

Cynara’s has premium ergonomic design make it an ideal choice for any modern corporate meeting room.

If you are looking for high-end meeting chairs with impressive design, durability, and comfort, explore Okamura’s featured products HERE, or contact the interior experts directly for a detailed consultation tailored to your workspace.

Selecting the right meeting chair is crucial in establishing a professional and efficient working environment. By prioritizing ergonomic design, durable materials, and harmony with your office style, businesses can ensure every meeting takes place smoothly and comfortably—while elevating their image in the eyes of partners and clients.