Experience in choosing and 7 impressive meeting furniture

A meeting room is not only where internal discussions take place, but also the “face” of a company when welcoming partners. Choosing suitable and visually appealing meeting room tables and chairs helps reinforce the professionalism and credibility of the business. The article below shares “golden” tips and introduces seven models from Okamura to help your company create the perfect collaborative space.

1. “Golden” experience to help you choose the right table and chairs for the meeting room space

To ensure the meeting room is both functionally optimized and creates a strong impression, you need to focus on the following factors:

1.1. Clearly determine the needs and size of the meeting room

Before choosing tables and chairs, businesses should clearly determine the size of the space, the average number of participants, and the purpose of using the meeting room. This is the first step, but it has a direct impact on the experience and effectiveness during use.

• For large meeting rooms: You should prioritize rectangular or oval tables of long size so that everyone can easily observe, communicate, and orient toward the center of the meeting. The table should be paired with chairs made of premium materials, providing comfort when sitting for a long time while expressing formality and professionalism, especially suitable for partner meetings, board meetings, or large-scale internal events.

• For small meeting rooms: You should choose round or compact square tables to optimize space, create a sense of closeness, openness, and encourage two-way communication. Chairs can be mesh chairs in light colors to keep the space airy and easy to arrange.

Benefit: Understanding the scale and usage needs helps businesses choose the right shape, size, and layout of tables and chairs, ensuring balance for the space, avoiding wasted area or causing a cramped feeling when working. At the same time, a meeting room designed according to actual needs also helps improve discussion efficiency and professionalism in every meeting.

Before choosing the Contessa II meeting chair, businesses need to clearly define the size and intended use of the meeting space.

1.2. Choose durable, easy to maintain materials

The materials of the tables and chairs determine the lifespan, aesthetics, and ability to maintain the professional image of the business. Choosing the right materials also helps save maintenance and cleaning costs in the long run.

• For meeting tables: You should choose engineered wood covered with Melamine or Laminate, both luxurious, scratch-resistant, and moisture-resistant. If you want to express a high-class aesthetic, you can choose veneer wood or natural wood in dark tones.

• For meeting chairs: The chair materials should be selected based on the meeting room style and the needs of the business. If you want elegance and formality, leather chairs are the right choice, creating a highlight and expressing the business’s status. For modern spaces, mesh chairs bring a compact and youthful feel. Meanwhile, fabric chairs provide softness and comfort suitable for meeting rooms that prioritize comfort.

Benefit: Choosing good materials helps maintain durability and long-term aesthetics, while also showing the business’s serious investment in the work environment, thereby building a professional image in the eyes of partners.

Choosing durable and easy-to-maintain materials for meeting room tables and chairs not only helps preserve the product's appearance and longevity but also reflects the business's professional and sophisticated investment.

1.3. Ensure consistency and aesthetics for the space

Meeting room tables and chairs should be chosen in consistency of design, color, and material to create a harmonious whole that aligns with the overall office design.

• Modern spaces: You should choose tables made of cast aluminum, steel, or light-colored wooden surfaces combined with mesh or fabric chairs in neutral tones. This design brings a professional, modern feel and easily harmonizes with technological equipment in the meeting room.

• Luxurious, traditional spaces: Veneer or natural wood tables and high-end brown or black fabric chairs help express elegance and the prestige of the business.

Benefit: Consistency in design helps the meeting room become more professional, sophisticated, and aligned with brand identity. In addition, a harmonious space contributes to comfort, enhancing communication efficiency and decision-making during meetings.

Legender meeting room chairs help the space become professional, harmonious and clearly show the brand mark of the business.

1.4. Choose a reputable supplier with consultation capability

One of the important factors to ensure you choose the right table and chairs is to work with a reputable supplier - usually a showroom or authorized dealer of the office furniture manufacturer. A professional supplier will support you with:

• Consulting on suitable dimensions, designs, and materials based on the space size and style.

• Ensuring clear warranty, installation, and after-sales policies up to 10 years, and support customization according to actual needs.

Benefit: Choosing the right partner helps businesses save time and costs, and avoid mistakes during implementation. At the same time, you will own a meeting room that meets both aesthetic and functional standards, reflecting the organization’s professionalism and long-term vision.

Working with a reputable meeting room furniture supplier ensures that the business receives tailored advice, guarantees product quality, and benefits from professional after-sales services.

2. TOP 3 mẫu bàn phòng họp sở hữu thiết kế hiện đại, sang trọng

2. TOP 3 meeting table models with modern, luxurious designs

Below are 3 modern, luxurious meeting table models from Okamura - a brand that brings together design excellence, superior functionality, and international-class aesthetics.

2.1. Traverse Meeting Table

Traverse is a smart conference table designed by Rainlight studio, featuring the ability to extend up to 20 feet (about 6 meters) in length. The ultra-thin tabletop design creates the feeling of a seamless plane, floating in the middle of the space, creating an impressive aesthetic highlight for large-scale conference rooms. 

With an advanced technical structure, Traverse can maintain stability without using the middle legs, demonstrating high-class design and manufacturing. This is the ideal choice for luxurious conference rooms that require modernity and sophistication in every detail. 

Key features of the product:

• Ultra-thin, elegant structure: With an edge thickness of less than 1 inch, it forms sharp “knife-edge” lines, making the table both lightweight and luxurious.

• Minimalist but strong load-bearing structure: Even with the tabletop extending beyond the support legs, the steel frame underneath ensures stability and durability.

• Subtle integrated technology: The power and data system is hidden within the “Tech Cradle” beneath the tabletop, with cables concealed in the legs, creating an absolutely neat appearance.

The Traverse meeting table perfectly combines minimalist design, durable construction, and subtly integrated technology, creating a modern and sophisticated meeting space.

2.2. Traverse Satellite Meeting Table

Inspired by Japanese calligraphy brush strokes, Traverse Satellite expresses subtlety, softness, and elegance in every detail. This line inherits Traverse’s minimalist spirit but is designed for medium-sized meeting rooms with various size options. Whether for small, intimate meetings or large-scale conferences, Traverse Satellite offers a professional impression and reflects the business's flexible working style.

Key features of the product:

• Calligraphy-inspired design: A tabletop under 30mm with slender legs ensures stability while providing comfortable legroom.

• Diverse premium options: Available in rectangular or round shapes, with a variety of refined surface materials, offering flexibility in space arrangement.

• Modern hidden connectivity: Power and data cables are neatly routed through the legs, with a flat metal cover underneath for both aesthetics and convenience.

The Traverse Satellite meeting table is a refined fusion of art and functionality, delivering a modern, flexible meeting space imbued with contemporary Japanese style.

2.3. Precede Meeting Table

The Precede meeting table is a symbol of elegance and professionalism, designed to elevate the class of any workspace. Its harmonious combination of premium materials and sophisticated colors creates a feeling of durability and authority for executive meeting rooms. The shiny metal legs combined with natural wood veneer tops deliver a modern yet warm aesthetic.

Key features of the product:

• Creating harmony and professionalism: The refined combination of materials and colors makes the meeting room a visual highlight of the entire office.

• Luxurious, impressive design: Shiny metal leg details combined with premium wood veneer create a modern and durable beauty.

• Integrated smart technology: A connection box placed directly on the tabletop supports electronic device use during meetings.

The Precede meeting table is a harmonious blend of elegant design, premium materials, and modern technology, creating a high-class meeting space for businesses.

3. TOP 4 premium meeting chair models favored by businesses

Below are the TOP 4 premium meeting chairs favored by businesses, combining refined design, superior ergonomics, and comfortable seating experiences for all meetings.

3.1. Contessa II Chair

Contessa II is the symbol of lightness, modernity, and sophistication in high-end office furniture design. Launched in 2016 as a comprehensive upgrade of the legendary Contessa line, Contessa II features a sleek silhouette and expanded options for colors, mesh materials, and frame finishes to suit all space styles.

Key features of the product:

• Superior ergonomics, convenient operation: The adjustment system is integrated directly into the armrests, allowing users to easily change posture, back tilt, and seat height without leaving their position.

• Iconic international design: Created through the collaboration between Okamura and ITALDESIGN, Contessa II inherits a globally recognized beauty, elegant, durable, and timeless.

• Diverse customization options: Users can choose the colors, materials, and finishes for the frame, backrest, and upholstery to match the workspace or high-end meeting room.

The Contessa II chair is an icon of sophistication and modernity, combining

3.2. Shibusa Chair

The Shibusa line is the embodiment of Japanese style, elegant, understated, and serene. The comfort and perfect fit of the Shibusa chair come from the exclusive reclining mechanism with an 11-degree recline range, helping maintain stable vision. With a diverse back cover collection, Shibusa allows users to choose styles to match aesthetic needs and overall space design.

Key features of the product:

• Exclusive reclining mechanism maintaining stable vision: The special system with an 11° recline range and fixed seat cushion ensures the chair doesn’t slide when reclining, helping users maintain posture and stable sight throughout the meeting.

• Refined design reflecting Japanese philosophy: Shibusa balances simplicity and sophistication, both elegant and gentle, yet still exudes confidence and luxury.

• Flexible back-cover options: Users can choose various backrest covers and materials to match different tables or spaces, ensuring high aesthetics and consistency.

The Shibusa chair embodies the Japanese design philosophy, minimalist, refined, and perfectly balanced, delivering a comfortable, stable, and harmonious seating experience in any meeting space.

3.3. Plimode Chair

Plimode is a refined combination of advanced plastic molding technology and an automatic tension adjustment mechanism that adapts to the user’s body weight, bringing maximum convenience. The tension control bar is placed within reach, allowing easy adjustment or recline locking even while seated in the meeting.

Key features of the product:

• Meticulous handcrafted finish: Every Plimode chair is crafted with high precision and detailed finishing down to each stitch.

• Maximum comfort and perfect fit: Providing a naturally comfortable sitting experience, comparable to a tailored suit created from over 70 years of Okamura’s ergonomic expertise.

• Refined upholstery craftsmanship: The fabric is hand-wrapped on the back and seat cushions to ensure a perfectly smooth finish without wrinkles, maintaining long-lasting elegance and comfort.

The Plimode chair is a fusion of modern technology and exquisite craftsmanship, providing a comfortable and luxurious seating experience for premium meeting spaces.

3.4. Cynara Chair

With its signature curved frame, Cynara is inspired by the shape and function of yumi, a type of Japanese bow. Soft curves paired with the unique ankle-tilt mechanism allow Cynara to support every movement while maintaining the body’s natural S-curve.

Key features of the product:

• Ultra lightweight and easy to move: Weighing only about 9kg, Cynara provides maximum flexibility in arrangement while ensuring durability and aesthetics.

• Smart ankle tilt reclining mechanism: The Smart Ankle-Tilt Reclining system allows smooth, weight-responsive reclining, helping users maintain a natural and comfortable posture throughout the workday.

• Flexible movement support: The flexible curved frame acts as a responsive structure that conforms to every movement, reducing pressure and supporting proper sitting posture with a maximum recline of up to 12°.

The Cynara chair perfectly combines sleek, lightweight design with flexible functionality, delivering a natural, comfortable, and inspiring seating experience.

A successful meeting space begins with small details, and meeting room tables and chairs is an indispensable element. Choosing the right products not only provides comfort but also contributes to building a professional and premium image in the eyes of partners.

With the sharing above from Okamura, we hope your business can find suitable interior solutions to create a modern, refined, and inspiring meeting room for every important discussion.